> > Draft of the Minutes of the SSP TM Bi-weekly Meeting on 18 IX 98 > > Place" PAS 569, SSP HQ > The meeting began at 15:07 > Present: E. Fasse, K. C. Hsieh, H. Tharp, K. Thome, W. Wing & C. Lewicki > Absent: J. D. Carothers, W. Chen and L. Schooley > > 1. Last meeting's minutes were approved. > > 2. Overview of the project : Technical & administrative: Project Manager Lewicki reported on the following items. > > a. SSP has entered the quantitative stage of the Preliminary Design Phase, the end of which is the PDR in the spring of 1999. The most urgent task, which has begun and will last for a month, is the establishment of a precise estimate of electrical power requirements. This will require each team to produce a power budget based on the best knowledge of all the components in terms of operating voltage and current under expected efficiencies and duty cycles -- when and how long. On the systems level, a list of priorities and possible trade-offs must also be established in anticipation of overdemand of power. Fasse gave an example of this exercise carried out by GNC, i.e. the power requirement of the reaction wheels versus the pointing requirement of the science requirement. > b. The status of other "student" satellite projects presented at the AIAA meeting in Utah was briefly reported. Most of the projects are run by faculty and technical staff, in contrast to our student driven character. > c. A request to the TMs: > % Team building : Please meet with your team regularly and see to it that the team understands the problems it faces and is actually working on the tasks at hand. > % Power budget: Your guidance is crucially needed for this most urgent task now and for the coming month. > % Interfacing with other subsystems: As the design becomes more quantitative and specific, please remind your team of the need to be concerned about how its requirements interact with those of other subsystems. As an example, MSA should soon provide the envelope to SCI for its optical design. (Hsieh pointed out that while the weekly TL meeting provides the needed interaction of the teams, the TM meeting provides a forum for interfacing at the mentors' level. Close communication between TMs with the respective TLs would close the loop.) > % The art of optimization: Your team needs to learn from you when is the solution to a problem "good enough". To find an even better solution may place an unrealistic demand on the often scarce resources. > > 3. Report on proposals: Due to shortage of time, Hsieh will make this report by e-mail. > > 4. Report from CoEM: Tharp reported that the five TMs from CoEM met last week and here are the results of that meeting. !! Only three of the five TMs met last week (Carothers, Schooley, Tharp). > a. The Co-Project Mentor: It was unanimous that Tharp be the one to share the duties with Hsieh. (Hsieh was delighted to hear that Tharp will be the Co-Project Mentor with him!) !! Schooley and Carothers recommended that Tharp be the Co-Project Mentor. !! This recommendation was endorsed by the other two TMs (Chen and Fasse) !! after the CoEM TMs meeting. > b. Scholarship for attending the conference on space telemetry: Schooley expects to hear from STI or other teams on one more student to participate in the upcoming conference on telemetry with full support. > c. Lab space: Tharp will continue to seek the use of a lab space for SSP activities. It appears CEC rules preclude any after-hour usage. He will take up Lewicki's suggestion of AME's S424. Another possible site would the old AME building. > d. Capstone topics: The TMs request that the teams produce a list of topics suitable to senior design projects, so that at the end of the course, not only the students get the credits, but produce results useful to SSP. > e. Discussed how CoEM faculty helping out with SSP, including those teaching senior design courses that covers SSP initiated topics, could be given credit. > f. Funds from CoEM: Tharp will meet with Dean Peterson to discuss the specific uses of the $6K and status of this support, i.e. whether it is a one- time gift or a continual annual support as in the case of CoS and Vice President of Research. !! I forgot to mention an item that I was supposed to bring to the attention !! of the other TMs at the meeting. Schooley has a tutorial CD-ROM on !! telemtry that Carothers and Tharp have previewed. These three TMs !! thought that it would be helpful for many of the student participants in !! UASat see this CD-ROM. In particular, students on the STI, DCH, TTC, and !! GNC would probably find the information helpful. I was supposed to !! determine from the other TMs what they felt would be a good avenue for !! viewing the CD. Schooley agreed to show the CD one or two times in a !! classroom environment for those students that are interested. > > 5. Report on liquidity of in-kind support: Wing suggested the following actions be taken > a. Make a list of donors or sponsors and indicate the kinds of in-kind support maybe expected or have been promised. > c. Designate a SSP officer as the "procurement officer", the single contact person through whom the requests can be communicated to the appropriate donor or sponsor and the support delivered from the giver. > (Lewicki pointed out that the Project is expecting a Space Grant Intern to take up such a duty.) > > 6. Other business: Two items were brought up at this meeting. > a. Selection of the next Project Manger: Thome suggested that a procedure be established for the recruitment and selection of the next Project Manager. After some discussion, it was agreed that Hsieh and Lewicki will draft such a procedure and be presented to the TM for approval and implementation so that such a person will be selected by the end of October. > b. Availability of TL meeting minutes: Wing expressed the desire to have the TL meeting minutes made available electronically. Lewicki agreed to have it done. > > 7. Next meeting: Although not discussed, but based on the fact that this is a bi-weekly meeting until not needed, it is understood that the next meeting will be at 15:00 on Friday, 2 October. > > Meeting adjourned at 17:10. > > From hsieh@space.physics.Arizona.EDU Mon Sep 21 10:46:44 1998 Date: Mon, 21 Sep 1998 10:46:44 -0700 (MST) From: John Hsieh To: ssp-mentors@space.physics.Arizona.EDU cc: ssp-admin@space.physics.Arizona.EDU Subject: Draft of minutes Draft of the Minutes of the SSP TM Bi-weekly Meeting on 18 IX 98 Place: PAS 569, SSP HQ The meeting began at 15:07 Present: E. Fasse, K. C. Hsieh, H. Tharp, K. Thome, W. Wing & C. Lewicki Absent: J. D. Carothers, W. Chen and L. Schooley 1. Last meeting's minutes were approved. 2. Overview of the project -- Technical & administrative: Project Manager Lewicki reported on the following items. a. SSP has entered the quantitative stage of the Preliminary Design Phase, the end of which is the PDR in the spring of 1999. The most urgent task, which has begun and will last for a month, is the establishment of a precise estimate of electrical power requirements. This will require each team to produce a power budget based on the best knowledge of all the components in terms of operating voltage and current under expected efficiencies and duty cycles -- when and how long. On the systems level, a list of priorities and possible trade-offs must also be established in anticipation of overdemand for power. Fasse gave an example of this exercise carried out by GNC, i.e. the power requirement of the reaction wheels versus the pointing requirement of SCI. b. The status of other "student" satellite projects presented at the AIAA meeting in Utah was briefly reported. Most of the projects are run by faculty and technical staff, in contrast to our student-driven character. c. A request to the TMs: % Team building: Please meet with your team regularly and see to it that the team understands the problems it faces and is actually working on the tasks at hand. % Power budget: Your guidance is crucially needed for this most urgent task now and for the coming month. % Interfacing with other subsystems: As the design becomes more quantitative and specific, please remind your team of the need to be concerned with how its requirements interact with those of other subsystems. As an example, MSA should soon provide the envelope to SCI for its optical design. (Hsieh pointed out that while the weekly TL meeting provides the needed interaction of the teams, the TM meeting provides a forum for interfacing at the mentors' level. Close communication between TMs with the respective TLs would then close the loop.) % The art of optimization: Your team needs to learn from you when is the solution to a problem "good enough". To find an even better solution may place an unrealistic demand on the often scarce resources. 3. Report on proposals: Due to shortage of time, Hsieh will make this report by e-mail. 4. Report from CoEM: Tharp reported that three of the five TMs (Carothers, Schooley, and Tharp) from CoEM met last week and here are the results of that meeting. a. The Co-Project Mentor: Schooley and Carothers recommended that Tharp be the Co-Project Mentor to share the duties with Hsieh. This recommendation was endorsed by the other two TMs (Chen and Fasse) after the CoEM TMs meeting. (Hsieh was delighted!) b. Scholarship for attending the conference on space telemetry: Schooley expects to hear from STI or other teams on one more student to participate, with full support, in the upcoming conference on telemetry. c. Lab space: Tharp will continue to seek the use of a lab space for SSP activities. It appears CEC rules preclude any after-hour usage. He will take up Lewicki's suggestion of AME's S424. Another possible site would the old AME building. d. Capstone topics: The TMs request that the teams produce a list of topics suitable to senior design projects, so that at the end of the course, not only the students get the credits, but SSP gets useful results. e. Discussed how CoEM faculty helping out with SSP, including those teaching senior design courses that covers SSP initiated topics, could be given credit. f. Funds from CoEM: Tharp will meet with Dean Peterson to discuss the specific uses of the $6K and status of this support, i.e. whether it is a one- time gift or a continual annual support as in the case of CoS and Vice President of Research. g. Note reported at the meeting but added here by Tharp is the following item: "Schooley has a tutorial CD-ROM on telemetry that Carothers and Tharp have previewed. These three TMs thought that it would be helpful for many of the student participants in UASat see this CD-ROM. In particular, students on the STI, DCH, TTC, and GNC would probably find the information helpful. I was supposed to determine from the other TMs what they felt would be a good avenue for viewing the CD. Schooley agreed to show the CD one or two times in a classroom environment for those students that are interested." 5. Report on liquidity of in-kind support: Wing suggested the following actions be taken. a. Make a list of donors or sponsors and indicate the kinds of in-kind support maybe expected or have been promised. b. Designate a SSP officer as the "procurement officer", the single contact person through whom the requests can be communicated to the appropriate donor or sponsor and the support delivered from the giver. (Lewicki pointed out that the Project is expecting a Space Grant Intern to take up such a duty.) 6. Other business: Two items were brought up at this meeting. a. Selection of the next Project Manger: Thome suggested that a procedure be established for the recruitment and selection of the next Project Manager. After some discussion, it was agreed that Hsieh and Lewicki will draft such a procedure and be presented to the TM for approval and implementation so that such a person will be selected by the end of October. b. Availability of TL meeting minutes: Wing expressed the desire to have the TL meeting minutes made available electronically. Lewicki agreed to have it done. 7. Next meeting: Although not discussed, but based on the fact that this is a bi-weekly meeting until not needed, it is understood that the next meeting will be at 15:00 on Friday, 2 October. Meeting adjourned at 17:10.